What Are The 5 Basic Filing Systems?

What is modern filing system?

In this system, papers are chronologically placed one upon another in a flat or sleeping position in the file.

For the easy identification of files, they are classified into alphabetical, numerical, geographical and subject bases..

What is the most common filing system?

Alphabetic filing is the most common filing system for less than 5,000 records. Filing by alphabetic order is a system where you arrange files by names of individuals, businesses, institutions, agencies, subjects, topics or geographic locations according to dictionary order.

What are the methods of filling?

Filing Methods: Alphabetical, Numerical, geographical, chronological and subject wiseNumerical classification.Subjective classification.Geographic classification.Chronological classification.

How many types of file tools are there?

There are at least 20 different cross-sectional shapes; the most common are rectangular with various width-to-thickness ratios, square, triangular, round or rattail, and half round. There are three general classifications of tooth form: single-cut, double-cut, and rasp.

What is manual filing system?

Definition. A manual filing system is “a structured set of personal data that are accessible according to certain criteria.”

How do I manage files and folders?

10 File Management Tips to Keep Your Electronic Files OrganizedOrganization Is the Key to Electronic File Management.Use the Default Installation Folders for Program Files.One Place for All Documents.Create Folders in a Logical Hierarchy.Nest Folders Within Folders.Follow the File Naming Conventions.Be Specific.More items…

What is a filling system?

Filling systems cover a large number of systems of different designs, from tiny filling systems with automatic or semi-automatic procedures to complex automation systems. Depending on design, they combine feeder technology, packaging technology, robotics and visual object recognition systems.

What are the 3 types of filing systems?

Most Common Filing Systems Filing and classification systems fall into three main types: alphabetical, numeric and alphanumeric. Each of these types of filing systems has advantages and disadvantages, depending on the information being filed and classified.

What is a good filing system?

Simplicity: The filing system should be simple and not too elaborate. … Accessibility: A good filing system should be arranged in such a way that the records are easily available whenever required. The filing system should allow the insertion of additional documents without disturbing the existing order of files.

What are the requirements of a good filing system?

Essential qualities of good filing system can be described as follows:Simplicity. Simplicity is the first quality of a proper filing system. … Economy. A good filing system should be economical. … Compactness. A good filing system should be compact. … Flexibility. … Safety. … Accessibility. … Cross reference. … Classification and indexing.

How do you document effectively?

Here are some tips to help manage your files:Avoid saving unnecessary documents – Don’t make a habit of saving everything that finds its way to you. … Follow a consistent method for naming your files and folders – For instance, divide a main folder into subfolders for customers, vendors, and co-workers.More items…

What is the best way to organize your files?

Google Drive for Android includes a built-in document scanner….The Best Document Scanner AppEvernote (the one I use)Google Drive.Dropbox.OneDrive.OneNote.Lots more, even including FTP and WebDAV.

What are the two most common filing techniques?

You have two basic methods: straight filing and draw filing.

How do you organize your filing?

InstructionsGather All of Your Papers Together in One Spot. … Separate Your Papers Into Five Categories. … Declutter and Discard Documents and Files You No Longer Need. … Organize an Archive File. … Arrange a Household File. … Set up an Action File.